Abstract/Résumé/Resumen
The electronic process was implemented at Fundação Casa Rui Barbosa (FCRB) in 2015 through the institutional project entitled “PenSei Digital”. With the implementation of the project, the FCRB processes began to be produced, processed and archived in digital support. During the implementation of PenSei Digital, the types of documents that record the actions and activities developed in the institution and that integrate the processes were inserted into the software (SEI). The present research has as its premise the identification of the document type as an element of representation of the Foundation's functions and the analysis of the construction of concepts for the document types defined in the institutional project. The understanding of project representation is based on Geofrey Yeo's approach, where "documents are the persistent representation of activities, are produced by the participants or observers of these activities or by their authorized representatives" (YEO, 2007, p. 337). The identification of the documentary type is constituted by two factors, the recognition of the species and its production activity. For the identification and conceptual construction of the documental type, Oliveira's methodology adopted in personal files (OLIVEIRA, 2015) was applied, which resulted in the analysis of Brazilian public administration legislation, the FCRB's administrative regulations and entries from legal, administrative and administrative dictionaries. of documentary types, so that the archival representation can be verified. Through the research, 90 types of documents were identified and conceptualized. Dispatch types were selected for this article. The construction of the glossary provides the user an accurate choice of which document to insert in the process in addition to facilitating its access. It was possible to show that the archival document is a direct product of the performance of its producing body, it is the formal result of the institutional mission of this body of society and, therefore, it is its persistent, lasting and genuine representation.
